Earning Online from Panama

If you're new here, you may want to subscribe to my RSS feed. Thanks for visiting!

Is your home office space affecting your productivity? Do you hunt for pens and pencils continuously? Is your document search an exercise in frustration? Are your papers a chronological stack of filing that is impossible to successfully navigate? Do you have an irrational fear of a paper flood catastrophe if you look for something at the bottom of the pile?

Every office deals with an excess of paper and whether large or small, your business is suffering when you are not operating in an organized space.

So, how do you regain control of the paper monster that is cluttering up your business?

Space - The Essential Ingredient

One of the largest problems with staying organized lies in the lack of a system and not having enough room to effectively implement the system.

If you organize a drawer, take everything out and replace it in the drawer but still have no space to put anything else in that drawer, you have pretty much wasted your time. The un-filed pile of papers remains and will simply grow again.

Having space to add home office furniture in the form of filing cabinets and storage bins will help considerably with organization. Be sure and have at least one quarter to one third or more growing room when you implement your system. Extra space encourages you to keep up with your organization efforts.

Having space to add home office furniture in the form of filing cabinets and storage bins will help considerably with organization. Be sure and have at least one quarter to one third or more growing room when you implement your system. Extra space encourages you to keep up with your organization efforts.

Adding home office desks and storage organization items will go a long way towards making your organization implementation successful. Set aside time to get rid documents that are no longer relevant. This will allow for more space. Invest in a scanner and make PDF files out of things that can be stored electronically.

Keep It Simple

Do not make your system too complicated or it will be hard to follow through. Color-coding can be the easiest if you do not have too many categories. This is effective for systems, which only require ‘Income’, ‘Expense’, ‘Projects’, ‘Correspondence’, or something similar.

For filing of large groups of clients, projects or invoices, use a single drawer for each group of related files. A tall filing cabinet can even be divided into alphabetical or chronological systems.

For items, you refer to daily or even hourly; you might consider a posting board near your desk. This is a great idea for phone number lists, ‘To Do’ lists, and appointment calendars.

Maintenance

A filing system is only as good as the upkeep. You may find it easier to have a small system of files located on or near your desk and daily or weekly transfer the items into their permanent home.

This also works for items that you need nearby such as current project information or price lists etc.

How Do You File?

If you want to realistically keep up a filing system, labeled boxes might be a better fit. You might want to alleviate the piles of papers and sort them into boxes when you are done with them. I had a friend who invested in a really good scanner, and digitized everything, then threw the originals away. While that might be a bit excessive, it just goes to show that different filing techniques work for different people. Whatever you decide, keep it up and purge your papers occasionally and the system will work like a charm for you.

Everything in Its Place

Every piece of paper, each pen or pencil, the stapler and staple removers, post-it notes and the like need a place to sit. When you use them, replace them. Do not allow clutter to pile up around you or your business efforts and productivity will slow. You want to recognize ways to keep yourself as organized as possible in order for your business pursuits to go smoothly. Be sure and give yourself a little reward for keeping your system going, too!